Mistress Nia’s Email Etiquette Rules

English: email envelope

compiled by Mistress Nia, 2009

It is important that when you make contact with me for consideration as a member of my household that you follow basic etiquette. Know that how you type, and the efforts you make or don’t make will indicate if you are a knowledgeable and polite person.

Read my entire profile and peruse my writings first. Make sure that you know what I am looking for so that you don’t waste your time or mine. If you are still not certain, please ask.

Make sure your message includes a gracious greeting and conclusion.

Assume the highest level of formality with me until the relationship dictates otherwise. My preferences are Ma’am, Ms., or Ms. Nia. Refrain from getting too informal too soon.

Be sure the Subject: field accurately reflects the content of your email. A few well-chosen words are all that are necessary.

Until we are well acquainted, avoid using abbreviations, such as IMHO (in my humble opinion) or TTYL (talk to you later). Don’t assume that I am familiar with them.

Emails with typos are simply not taken as seriously. Take time to spell and grammar check, if you expect me to take my time to read it.

Don’t over or under-use punctuation. It takes me that much longer to process what you are trying say.

If you are sending an attachment, make note of it and describe what the attachment is for in the body. I am very wary of attachments due to the threat of computer viruses.

Be sure that you understand the meaning of every word you use. There are too many Internet sources so you cannot claim ignorance or no resources.

Read your email out loud to ensure the feeling is that which you desire. I realize that it is challenging to capture nuances of mood and feeling with messages and will make some allowances. However, a few additions of the words “please” and “thank you” go a long way!

Never assume the intent of an email from me. If you are not sure – ask!

If your email is emotionally charged, walk away from the computer and wait to reply. Review my email again so that you are sure you are not reading anything into the email that simply isn’t there.

Don’t hesitate to say thank you, how are you, or appreciate your response and generally end your emails with something gracious.

Just because I don’t ask for a response doesn’t mean that I don’t expect one. Always acknowledge my emails in a timely manner. Three days is acceptable; seven to ten days if unable to sign on due to life-in-general issues.

Posting or forwarding of private email is downright rude. You need to request and receive my permission first!

Peace & Blessings,
Mistress Nia

Originally posted March 6, 2010
Last update July 6, 2013

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One thought on “Mistress Nia’s Email Etiquette Rules

  1. Pingback: Weekly Writing Challenge: Email Informality | Jake Kuyser

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